Corporate Conference Planning & Logistics

Image: Corporate conference planning and logistics by Benchmarc360
From Concept to Completion, your B360 Event Manager will be your point of contact to ensure that your meeting vision is flawlessly executed - from corporate conference planning and meeting planning logistics to onsite delivery. Our Event Managers have extensive industry experience (most are CMP’s) and combine it with leading edge meeting innovations - to keep it fresh and exciting. They will incorporate industry leading technology solutions– from attendee management to apps, etc. - to deliver the best results The B360 team will manage your conference, meeting or event to deliver great conference planning and meeting logistics, here are some of the specific services you can experience:

Image: Food served at a corporate conference, arranged by Benchmarc360

Financial Management for corporate conference planning and meeting logistics planning


  • Budget Development and Management
  • Cost Tracking and Analysis
  • Negotiate Preferred Payment Schedules
  • Reconcile Final Bills and Submit for Payment

Image: Food served at a corporate conference, arranged by Benchmarc360

Hotel, Convention Center & Venue Partnership for conference planning and meeting logistics planning


  • Conduct Onsite Planning Meeting to Educate Venue Team with Program Requirements
  • Act as Liaison on All Program Details
  • Provide Agenda and Room Set-up Information
  • Develop Food & Beverage Menus
  • Coordinate Audio Visual along with Our Production Team
  • Manage VIP and Speaker Requirements
  • Review Program Details at Pre-Con Meeting

Image: Food served at a corporate conference, arranged by Benchmarc360

Supplier Sourcing & Management for conference planning and meeting logistics planning


  • Create and Distribute RFP to Vendors
  • Negotiate Best Rates and Contract t’s & c’s (terms and conditions) for all Vendors
  • Manage Communication Between Vendors and Venue
  • Oversee Onsite Execution of Contracted Services

Image: Desert served at a corporate conference metting, planned by Benchmarc360

Onsite Program Coordination for conference planning and meeting logistics planning


  • Manage Onsite Registration
  • Program Management and Implementation
  • Daily Hotel Financial Review and Control
  • Manage Scope Creep Avoidance Procedures

Post-conference planning and meeting logistics planning


  • Financial Review and Reconciliation
  • Program Review and Evaluation
  • Conduct Attendee Post-Program Survey and Create Report
Image: Desert served at a corporate conference metting, planned by Benchmarc360

Results – beyond the conference and meeting planning logistics


Strategy on the front end combine with corporate conference planning and meeting planning logistics at every step of the way will deliver the results you are looking for – your conference planning and meeting planning investment will pay dividends when you select B360 to manage your meeting or conference.

Email us now: info@benchmarc360.com and let’s get started.